8/17/2023 0 Comments Fastest way to clean out email![]() That way you can prep your inbox for the coming week.Ĭleaning your inbox quickly and efficiently is key to making work less hectic. We recommend thoroughly cleaning your inbox during the doldrums of Friday afternoon. Then do a complete cleaning of your inbox once a week. Set aside a specific time each day to respond to emails and do a quick inbox sweep. To keep it clean, make inbox management a part of your routine. Taking the time to learn to use your label and filtering system gives you power over your inbox. With Rules, you program your email to relocate messages from specific senders, flag messages for follow-up, and move messages with particular keywords into folders. Microsoft Outlook, for example, has a system called Outlook Rules. Unfortunately, different email platforms utilize different systems, so there’s no one-size-fits-all approach. Using it can be immensely helpful in keeping your inbox clutter free, even if you can’t get to it for a while. Your email client’s label and filtering system will automatically organize and sort incoming messages. When wondering whether you should delete an email, ask yourself these three questions: Does it require a response? Does it contain information necessary for an ongoing project? Do you need to keep it for documentation? Is the answer no to all three? Then delete it. Delete RuthlesslyĮven with an excellent filing system, keeping unnecessary emails makes cleaning your inbox a slow, ineffective task. Once your email client has separated out the emails, select them all and move them into the appropriate folder. Just enter something like “in:inbox Washington Post Jobs.” You can search for individual users or companies, too. Use your email client’s sorting tools to do it en masse.įor example, you can search a Gmail inbox for any email older than a year old by entering the command “in: inbox older_than:1y” in the search bar. Remember: You don’t have to move emails individually. Once you have devised a system, move emails from your inbox into your folders. If you work on many small projects per week, a folder for everyone will quickly grow unwieldy. The trick is to develop a system that makes it easy to find old correspondence, but doesn’t require you to create too many folders. And there’s always the tried-and-true month-and-year method. Customer-oriented? Create folders for each client or company. If your approach is project-oriented, devise a system for each project. ![]() How you organize your folder system will depend on your job and how you like to approach it. Yes, that sounds extreme, but it’s easier to follow your own rules if they lack loopholes for the lawyer-side of your brain to take advantage of. ![]() Everything else should be marked as something to either delete or file for documentation. ![]() Plan to keep those emails-and only those emails-in your inbox. ![]() Instead, before cleaning your inbox, consider which emails must be responded to next time you sit down to correspond. Plan Judiciouslyĭo not trick yourself into thinking you should respond to every message in your backlog. Here is the fastest way to clean your inbox (and keep it clean). Pair that with multiparty chains and an expectation for immediate reply, and it’s easy to see how email became a ubiquitous source of distraction, wasted time, and digital clutter. With communication so cheap and easy, people now send emails for every note, memo, question, comment, pitch, or thank you. When email was first introduced, it was a timesaver, but it’s gotten a bit unruly since then. ![]()
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